General Ledger User Guide

This guide provides end users with the basic steps for operating the General Ledger software. It focuses on everyday tasks rather than the underlying code.

Starting the Program

1. Launch GLMenuN.exe from your program shortcuts.
2. Select your company or data directory if prompted.
3. The main menu shows buttons for posting, reporting, setup, and utilities.

Posting Journal Entries

1. Choose Post Journals from the menu.
2. Browse to the journal batch file you want to post.
3. Review the entries on screen and confirm amounts.
4. Click Post to update the ledger balances.
5. Print or save the posting report for your records.

Setting Up Recurring Entries

1. From the menu select Recurring Journal Entries.
2. Click New and fill in the accounts, amounts, and posting frequency.
3. Save the template; it will be used to automatically create the next period's entries.
4. When ready, use the Generate option to produce the actual journal batch.

Running Reports

1. Choose Reports on the main menu.
2. Select the report type such as Trial Balance or General Ledger Detail.
3. Enter the date range and any filters requested.
4. Preview the report on screen or send it directly to your printer.

Closing the Year

1. Back up your data files before performing the year-end close.
2. Select Year End from the menu.
3. Confirm the closing date and choose whether to carry forward balances.
4. The program creates a new fiscal year and resets the income and expense accounts.

For more details on specific modules, see the documents in the feature/ folder.